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CATEGORY
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Keyboard
Shortcut
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Function
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BASICS
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Ctrl + N
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Create new document
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Ctrl + O
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Open document
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Ctrl + W
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Close document
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Ctrl + S
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Save document
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F12
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Save document as
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Ctrl + P
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Print document/print preview
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Ctrl + F6
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Switch between multiple Word documents
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Alt, then F, R
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Open Recent (file, recent)
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Alt + Ctrl + P
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Switch to Print Layout view
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Alt + Ctrl + O
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Switch to Outline view
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Alt + Ctrl + N
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Switch to Draft view (used to be normal view)
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Ctrl + scroll mouse
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Zoom in and zoom out
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Alt then w, q
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Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
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Alt + Ctrl + S
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Split the document window
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Alt + Space
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Open the window menu
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Alt + F4
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Exit Word
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PARAGRAPHS
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Ctrl + 1
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Set line-spacing to single-space
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Ctrl + 2
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Set line-spacing to double-space
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Ctrl + 5
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Set line-spacing to 1.5
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Ctrl + 0 (zero)
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Add or remove one line space preceding a paragraph
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Ctrl + R
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Right-align paragraph
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Ctrl + L
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Left-align paragraph
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Ctrl + E
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Center-align paragraph
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Ctrl + J
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Justify-align paragraph
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Ctrl + Shift + N
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Apply Normal style
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NAVIGATE
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Arrow Left/Arrow Right
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Jump one character to the left / to the right
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NAVIGATE
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Ctrl + Arrow Left/Ctrl + Arrow Right
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Jump one word to the left / to the right
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End/Home
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Jump to the end of a line / beginning of a line
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Arrow Down/Arrow Up
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Jump one line down / one line up
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Ctrl + Arrow Down/Arrow Up
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Jump one paragraph down / one paragraph up
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Ctrl + End/Home
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Jump to end / to beginning of document
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Ctrl + G or F5
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Go to a page, bookmark, table, or other
location
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Alt + Ctrl + Z
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Go back to previously edited location in document (up to 4 places)
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Shift + F5
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Go to the last change or revision; will
work after opening document, as well
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Ctrl + Shift + F5
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Go to, edit, and set bookmarks
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FIND AND REPLACE
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Ctrl + H
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Open traditional find and replace window
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Ctrl + H, then Alt + D
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Open traditional find window
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Shift + F4
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Repeat last find after closing find window
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Ctrl + Tab
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Jump between find menu and document
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Alt + Space, Arrow keys and Enter
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Move find menu window
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Esc
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Close traditional active search window
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SPECIAL FIELDS
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Alt + Shift + D
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Insert current Date Field
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Alt + Shift + P
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Insert Page Number Field
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Alt + Shift + t
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Insert current Time Field
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Ctrl + F9
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Insert an empty field
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F11/Shift + F11
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Go to the next field/ previous field
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Ctrl + Shift + F9
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Unlink a field
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Ctrl + F11/Ctrl + Shift + F11
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Lock a field / Unlock a field
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MERGING MAIL
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Alt + Shift + K
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Mail merge preview
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Alt + Shift + N
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Merge a document
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Alt + Shift + M
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Print merged document
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Alt + Shift + E
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Edit a mail-merge document (data only)
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Alt + Shift + F
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Insert a merge field
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REVIEW
DOCUMENTS
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F7
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Choose the Spelling command (Review tab).
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Alt + Ctrl + M
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Insert a comment
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Ctrl + Shift + E
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Turn change tracking on or off
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Alt + Shift + C
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Close the Reviewing Pane if it is open
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Ctrl + Shift + *
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Display nonprinting characters
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Ctrl + Shift + G
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Open the Word Counting dialog box
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